Company Secretary

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Ref No: 4141306

A slightly unusual vacancy has arisen with a medium sized law firm who specialise in advice to the investment and financial services sector. They are in need of a company secretary to join them on a permanent basis – mid range level experience.
The role can be remote with flexible hours possible. Full time ideally but the company will consider part time. Law firm are based in London.
The job specification is below.

About the Role
We are looking for an experienced and qualified Company Secretary to run and support our board, board committees and provide general support as well as governance advice across several jurisdictions, including UK and Ireland.
Main responsibilities
” Updating statutory records, such as the register of all shareholders and directors, past and present
” Sending necessary documentation to Companies House, such as annual returns and financial statements
” Contributing to meeting discussions and advising members of the legal, governance, accounting, and tax implications of proposed policies
” Monitoring changes in relevant legislation and, thus, periodically reviewing whether the company’s governance processes are fit for purpose. Subsequently, considering any improvements or initiatives that could strengthen the governance of the company
” Arranging meetings of the directors and the shareholders
” Preparing board packs, creating meeting agendas, and drafting meeting minutes
” Informing Companies House of any significant changes in the company’s structure or management, for example, the appointment or resignation of directors
” Establishing and maintaining the company’s registered office as the address for any formal communications
” Ensuring the security of the company’s legal documents
” Ensure policies are kept up to date and approved by the committee

Skills and Qualifications
” Experience with Diligent Entities software or an equivalent software board portal (desirable)
” Knowledge of relevant legal and regulatory requirements, particularly the UK Companies Act 1985 and 2006 (and related legislation) as well as corporate governance principles and best practices
” A high level of verbal and written communication skills
” Interpersonal skills and the ability to work well with people across all levels
” Attention to detail and a well-organised approach to work
” The ability to prioritise work and to work well under pressure
” A diplomatic approach and the confidence to provide support to company staff and board members
” Integrity and discretion when handling confidential information
” Self-starter with the ability to take initiative and work independently
” Have one or more of the following:

  • Currently a member of the Institute of Chartered Accountants in England and Wales,
  • the Institute of Chartered Accountants of Scotland,
  • Association of Chartered Certified Accountants,
  • the Institute of Chartered Accountants in Ireland,
  • the Institute of Chartered Secretaries and Administrators,
  • the Chartered Institute of Management Accountants, or
  • the Chartered Institute of Public Finance and Accounting

o Previously held the role of company secretary for 3 years
o A barrister, advocate, or solicitor (admitted in any part of the UK)

Region: Greater London
Salary or Hourly Rate: £50k - 60k per year + negotiable
Areas of Law: Company Commercial
Country: England